As a Prime Contractor, INTEGRATEIT resources were responsible for the implementation of an Enterprise Portfolio Management Solution (EPMS), which resulted in the Organization’s first Integrated Master Schedule (IMS). The IMS consolidated project information from several disparate databases and included interdependencies with related external programs. The IMS features content from over 25 independently managed projects, showing the Organization’s true critical path while identifying areas of resource constraints and pain points.
INTEGRATEIT resources developed the standard operating procedures for master schedule development and maintenance. This included the development of standardized project schedule templates and WBS for all projects within the program. The standardized schedule templates were pertinent to Waterfall, Agile, Iterative, and services related projects. Each project schedule was entered into the EPMS with enough detail to capture the portfolio’s critical path, including all required deliverables, tasks, and control gates. The EPMS has provided the ability to conduct what-if analysis for new initiatives to ensure that all accepted projects meet the corporate vision and can be conducted with available resources. This includes identification of resources, expenses, internal and external dependencies, funding, and risks.
INTEGRATEIT is responsible for resource management for the organization. Prior to INTEGRATEIT starting on the contract, the organization did not have a central data repository for managing its resources. INTEGRATEIT identified each resource, entered the resource into the EPMS, and captured relevant metadata for each resource. The INTEGRATEIT team established a resource management forum for the organization. Resources were allocated against each activity within the IMS. The INTEGRATEIT team ensured that resources were allocated to high profile activities, that resources were not over or under allocated, and that new initiatives were only started when resources were available. The INTEGRATEIT team focused on identifying resource allocation issues and proactively adjusted staffing to mitigate risks.
INTEGRATEIT’s standardized templates and EPMS gave the organization its first enterprise wide IMS. The centralized IMS provided real-time schedule analysis and metrics reporting, allowing for PMs to proactively mitigate against schedule risk. Weekly and quarterly deliverable reports were automated, providing a repeatable process that is used to create each report quickly and efficiently. By retiring multiple legacy systems, the organization is now communicating real-time data to its stakeholders, thus raising stakeholder confidence in the data that is consumed. INTEGRATEIT resources serve in a forward deployed fashion, assisting PMs on the development and maintenance of their project schedules, to ensure quality and accuracy in reporting.